Data Protection Law is changing on 25th May 2018

The General Data Protection Regulations come into effect in the UK from 25 May 2018, replacing the Data Protection Act 1998.

This Privacy Notice sets out most of your rights under the new laws.  As the Regulations come into effect and the Information Commissioners Office (ICO) update their rules and best practice, we will continually update this Notice.

Who we are

Dorset Youth Association’s reach across the county encompasses over 50 youth clubs and groups spread throughout rural Dorset; targeted work with children, young people and families focussing on improved wellbeing; and informs over 300 professionals in the voluntary and community sector.

Collection of your Personal Information on our website

Dorset Youth Association may collect and use the following kinds of personal information through this website:

  • Information that you provide during the use of our services/registration process/joining of our mailing lists, including your name, email address, organisation name and telephone number for the purpose of requesting further information
  • Information that you provide to make a donation, including your name, address, email address, bank account details and records of your donations
  • Information that you provide for the purpose of feedback on this website and on any service provided by Dorset Youth Association and any other information that you send to Dorset Youth Association
  • Information gained by cookies – see About Cookies and Managing Cookies

We are collecting data for the following reasons:

  • We have your consent
  • Processing is necessary for the performance of a contract or to take steps to enter into a contract
  • Necessary for the purposes of legitimate interests pursued by our organisation or a third party, except where such interests are overridden by the interests, rights or freedoms of the data subject

Raising IT, our website hosts, are processing data on our behalf. Your data may also be available to our website provider to enable us and them to deliver their service to us, carry out analysis and research on demographics, interests and behaviour of our users and supporters to help us gain a better understanding of them to enable us to improve our services. This may include connecting data we receive from you on the website to data available from other sources. Your personally identifiable data will only be used where it is necessary for the analysis required, and where your interests for privacy are not deemed to outweigh their legitimate interests in developing new services for us. In the case of this activity the following will apply:

  1. Your data will be made available to our website provider
  2. The data that may be available to them include any of the data we collect as described above.
  3. Our website provider will not transfer your data to any other third party, or transfer your data outside of the EEA.
  4. They will store your data for a maximum of 7 years.

If you have any questions about the collection and storage of your Personal Information please contact The CEO at Dorset Youth Association, 01305 262440, [email protected]

Using Personal Information

Dorset Youth Association may use your personal information to:

  • Publish your feedback on the website in a way that ensures your full name and personal data are not disclosed
  • Send you marketing communications including but not limited to newsletters, offers and promotions
  • Contact you for the purpose of discussing a booking that you have previously made

Your information will be held confidentially.  Occasionally we may need to disclose information to our Data Processor or sub-Processor.  Where we need to do so, the Data Processor or sub-Processor in question will be obligated to use that personal information in accordance with the terms of this privacy statement.

In addition to the disclosures reasonably necessary for the purposes identified elsewhere above, Dorset Youth Association may disclose your personal information to the extent that it is required to do so by law, in connection with any legal proceedings or prospective legal proceedings, national security and in order to establish, exercise or defend its legal rights

Securing Your Data

Dorset Youth Association will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.  We will take reasonable technical and organisational precautions to store, process and transport all personal information you provide in a secure manner.

How long do we keep your personal date?

We will endeavour to keep data only for as long as we need it.  This means that we will delete it when it is no longer needed.  We will keep some records permanently if we are legally required to do so and may keep some there records for an extended period of time to follow best practise.  For example, it is currently best practice to keep employment records for 5 years and financial records for a minimum of 3 years, to support HMRC audits.

Updating This Statement

Dorset Youth Association may update this privacy policy by posting a new version this website at any time.  You should check this page occasionally to ensure you are familiar with any changes.

Your rights and your personal data

You have the right to access, correct, have erased, and object to processing your personal data.  You can make any changes easily by telephone, email or by post (see Contact Details below).

When exercising any of the rights, we may need to verify your identity for your security.  Once we have received your request we will respond within one month.  For the right to access there are no fees or charges for the first request but additional request for the same data may be subject to an administrative fee.

We will confirm whether the data has been deleted or processing has stopped or the reason why this cannot be done (for example because we need it for our legitimate interest or regulatory purpose(s)).

You have the right to lodge a complaint with the Information Commissioner’s Office.

Other Websites

This website contains links to other websites.  Dorset Youth Association is not responsible for the privacy policies or practices of any third party.

Contacting Us

If you have any questions about this Privacy Notice or your personal information please contact us:

  • by email to: - [email protected]
  • by post to:- Dorset Youth Association, County Headquarters, Lubbecke Way, Dorchester, DT1 1QL